The OMF and video files tend to be delivered on DVD±R or on a portable hard drive as the DV video files can be quite large — around 200MB per minute of video. My last project came in at over 50GB of data! There may be situations where you will still receive the video on a ‘tape’, whether it is VHS or DV or Beta. You will then need to capture this video from a player into the computer and so create your own QuickTime movie. Use your preferred video editing application to capture the video. Mac users will probably have iMovie somewhere, as it comes free with most Macs, or you can use Final Cut Pro — you don’t need the latest version and so you can pick up a second-hand copy for a song. Make sure you export it as a DV QuickTime movie, not a DV stream, and all should be fine. On Windows I would recommend getting QuickTime Pro and using that to convert the video files from, say, Adobe Premiere to QuickTime format. If you get your video on a DVD Video disc, you will have to rip the disc and then convert the results into a QuickTime movie, which is a slow process.
Wherever possible, then, get the client to supply a QuickTime movie as a video file. Pro Tools will be happy and it won’t take you forever to get the video file into the correct format. Note that if the file is delivered to you on a DVD±R, you’ll need to copy it off onto a hard drive before trying to import it into Pro Tools. Put the DV movie onto a different drive to your audio files — your boot drive will be fine if you don’t have another drive other than your audio drive. While you’re on the ‘phone to the client, try to make sure they send video with ‘burnt-in’ timecode. This is where the timecode is overlaid, in numbers, on the video so at any point you can see the exact timecode point. This is very useful to check that the video file matches the Pro Tools timeline by going to the end of the video track and comparing the burnt-in timecode with the Pro Tools counter.